Administrative Assistant [Healthcare Experience]

Administrative Assistant, Do You Have Experience in Home Care, Home Health, Healthcare? Are you looking for work where you can make a difference in people’s lives?

Hiring in Wheaton, IL!

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Only Apply If You can say "Yes!" to the following...

• You have a BA (Preferred) or at least 2 years of Experience in Healthcare, Home Care, Home Health?

• You have 3-5 years of professional work experience in a highly matrixed organization?

• You can work independently with little to no direction?

• You have excellent attention to detail & strong organizational skills?

• You have great customer service skills & can communicate professionally at all times?

• You have advanced-level proficiency in Microsoft Office Suite with a strong focus on Outlook, PowerPoint, and Excel?

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Sound Like You? Click Apply Now To Get Started!

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Your Responsibilities!

The Administrative Assistant is responsible for assisting the Director of Operations/Branch Manager with client scheduling and service, payroll, and the maintenance of the employee database.

• Inventory of Office Supplies:

  1. Communication with all office staff to assess needs prior to placing orders.

  2. Ensure all office supplies are adequately in stock including typical office items, PPE kits, and scrubs.

• Inventory of Client binders and folios and employee orientation folios.

  1. Communication with office management to ensure binders and folios are up to date and current with state and federal regulations.

• Assist with ongoing client staffing process, including:

  1. Scheduling staff for both new and existing client engagements

  2. Managing staff absences to ensure that all engagements are staffed as required.

• Assist with maintenance of employee database, including:

  1. Maintaining a licensing database to ensure that all active employee certifications are following state and federal requirements.

  2. Gathering feedback on employee performance and customer satisfaction.

• Process payroll on a weekly basis.

• Answer office phones, including being placed in “on-call” rotation for phone calls after normal business hours.

• Convert inside sales calls from prospective clients to appointments.

• Maintenance of the Master Active Client Database:

  1. Scanning documents into client files and recording all activity accurately in the database.

• Assist Employees with the uses of propriety Field Portal

• Care note compliance

• Other duties as assigned.

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Your Benefits!

• Competitive Salary! ($43,680 / year)
• 13 Week Performance Bonus!
• Paid Time Off
• Roth IRA
• Health Insurance Benefit Telehealth
• Generous Paid Time Off Awards!
• Weekly Pay w/ Direct Deposit
• Employee of the Month, Exclusive Employee Discounts, & Gift Programs
• $100 Employee Referral Bonus
• Mobile time tracking and care notes, clock in and out for work right from a mobile device
• Paid Orientation, Paid Training with RN Oversight, Free Continuing Education, & More!

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Join the #1 fastest growing In Home Care Agency in & around Wheaton, IL!

Click Apply, we’d love to see an Application from YOU!