Events & Communication Producer

Events & Communication Producer

Hospitality Starts Here:

Welcome to The Indigo Road Hospitality Group (IRHG), where hospitality is more than a job; it's a family, a lifestyle, and an exciting journey. We believe that by taking care of you, you'll best take care of our guests. It's working. In addition to generous benefits and job openings across 30+ locations, we have internal growth opportunities for everyone who wants it. But most of all, we have heart!

Why Us:

Founded in 2009 by Steve Palmer, IRHG sets itself apart in the industry by fostering an environment where our people come first. We want to meet you. Come join us in our mission to change the hospitality industry, forever.

The Role:

The Event Producer plays a key role in bringing the Indigo Road member experience to life through the planning, promotion, and execution of dynamic events and programming. This individual is both highly organized and creatively driven, supporting event logistics while also owning the communication and marketing that ensures each event is well-attended and thoughtfully presented.

What we will ask of you:

• Partner with the Event Manager to plan, schedule, and execute member and private events.
• Assist with all aspects of event logistics, including setup, breakdown, and on-site coordination.
• Act as an active host during events, ensuring a welcoming and engaging guest experience.
• Serve as an on-site point of contact for members and guests, handling needs in real time.
• Attend and support off-site events as a representative of the brand.
• Create and manage event materials such as décor lists, supply needs, and vendor coordination.
• Support AV and technical setup as needed for events.
• Ensure all events are executed safely and in compliance with guidelines.
• Build strong relationships with members, especially those hosting recurring events.
• Communicate event details clearly and professionally via email, phone, or text.
• Assist members through the event planning process, including reviewing event request forms and coordinating logistics.
• Conduct community outreach to source unique event opportunities and partnerships.
• Maintain a high level of hospitality, ensuring every member interaction reflects the brand.
• Develop and produce marketing materials for events, including flyers, posters, app content, and newsletters.
• Write clear, engaging, and concise event descriptions that drive interest and attendance.
• Create and manage monthly and quarterly event communications, including push notifications and email campaigns.
• Select and organize photos and visual assets for event promotion.
• Ensure all event communications are timely, accurate, and aligned with brand standards.
• Identify key events and initiatives that require advanced promotion and prioritize accordingly.

Requirements for Success:

• 1–3 years of experience in events, hospitality, marketing, or a related field preferred.
• Experience with event coordination, guest services, or marketing support is highly valued.
• Familiarity with design tools, email marketing platforms, or CRM systems is a plus.
• Strong passion for hospitality, events, and creating exceptional guest experiences.
• Highly organized with the ability to manage multiple events and deadlines simultaneously.
• Creative thinker with strong problem-solving skills and the ability to pivot quickly.
• Excellent communication skills, both written and verbal.
• Comfortable working in a fast-paced, ever-changing environment.
• Detail-oriented with a proactive and solution-driven mindset.
• Ability to work flexible hours, including nights, weekends, and holidays.
• Comfortable lifting and moving event materials and working in varying weather conditions.
• Experience with basic AV or event technology is a plus.

Benefits

• Competitive salary and benefits package.
• Opportunity to be part of a dynamic and growing hospitality team.
• Fast-paced and rewarding work environment.

The above job description is not an exhaustive list of all the duties and responsibilities of the position, nor should it be construed as a contract.

The Indigo Road Hospitality Group is an equal opportunity employer. We will not discriminate against employees or applicants for employment on any basis prohibited by federal, state, or local laws. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.