Office Coordinator/People Coordinator

BigTime is looking for a Part-Time Office & People Operations Coordinator to support our Phoenix office and assist our People team. This is a great opportunity for someone early in their career who is interested in learning more about HR, recruiting, and talent development, while also gaining hands-on experience in office operations.

In this role, you’ll help keep our Phoenix office running smoothly while supporting day-to-day People Operations tasks. You’ll work closely with experienced People team members and gain exposure to core HR and recruiting processes in a fast-growing organization.

Who is BigTime?

We've proudly been featured on Inc's 500 Fastest Growing Companies in America for 4 years in a row. BigTime Software is the engine behind the greatest consulting firms on the planet, delivering back-office time/budgeting and invoicing to over 2,500 firms worldwide and tracking over $4 billion in billable time each year. Our flagship product is a SaaS-based system that is custom-built for the professional services industry.

BigTime is a PE-backed company, headquartered out of Chicago, with offices in Chicago, Boston, Phoenix and most recently, expanding internationally. We've proudly been named on Crain’s Best Places to Work 2 years in a row -- if you're motivated to join a hyper growth organization, we're eager to talk to you.

What You’ll Be Responsible For:

Office Coordination

• Serve as the primary on-site point of contact for employees, visitors, and vendors
• Greet and assist visitors, clients, and employees
• Manage office supplies, inventory, mail, and package handling
• Coordinate meeting rooms, catering, and office events
• Maintain office access and security (badges, access codes, keys
• Support new hire IT onboarding and office setup
• Oversee office equipment maintenance and troubleshoot issues
• Maintain a clean, professional, and welcoming office environment
• Assist with space planning, seating arrangements, and office layouts
• Support team-building activities and culture initiatives

People Coordination

• Assist the People team with HR administrative tasks, including data entry, document management, and employee records
• Support recruitment coordination, including interview scheduling, candidate communication, and onsite interview logistics
• Assist with new hire onboarding, ensuring a smooth and positive employee experience
• Provide support for talent development initiatives, such as training coordination, tracking participation, and organizing learning sessions
• Help maintain People Ops processes, documentation, and internal resources
• Partner with People Operations and Recruiting team members on special projects as needed

Who You Are:

• 0–2 years of experience in an administrative, office, or people-focused role (or relevant internships)
• Strong organizational skills and willingness to learn
• Friendly, professional communication style
• High attention to detail and reliability
• Comfortable working independently while knowing when to ask questions
• Interest in HR, recruiting, or People Operations is a strong plus

Why This Role Is A Great Fit:

• Hands-on exposure to HR, recruiting, and talent development
• Opportunity to learn People Operations in a growing SaaS company
• Supportive team environment with room to grow
• Ideal stepping stone into a future People Ops, HR, or Recruiting role

Applicants must be authorized to work in the U.S.

BigTime Software, Inc. is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Your Right to Work - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.