Administrative Specialist

ATC is seeking an Administrative Specialist for our Temporary need located in North Philadelphia!

Job Summary
Under the direction of management or senior management, the Administrative Specialist is responsible for the day-to-day administrative operations of the department.

REQUIRED AND PREFERRED

• Education & Experience:
  At least three years of directly related administrative experience in an academic environment. An equivalent combination of education and experience may be considered.
• Required Skills & Abilities:
  • Proficiency with Microsoft Office Suite
  • Strong customer service and interpersonal skills, along with the ability to effectively interact with a diverse group of students, faculty, administrators, and staff.
  • Strong attention to detail.
  • Strong written and verbal communication skills.
  • Demonstrated resourcefulness, initiative, and follow-through.
  • Demonstrated ability to proofread, edit, and compose correspondence.

Preferred:
*Spanish Speaking

ADDITIONAL INFORMATION

Essential Duties:
Responsibilities include handling a variety of general office activities by performing the duties personally or through subordinates; analyzes and organizes office operations and procedures such as bookkeeping, filing systems, requisition of supplies, and other clerical services; administrative operation of the department, disseminating information, and handling confidential information; provides direction to student workers.

In addition, the Administrative Specialist will be responsible for answering phone lines, taking messages and/or directing calls in a timely manner, responds to email correspondence; keeping up with referral spreadsheet and obtaining records and follow-up calls; pick up, deliveries, and distribution of documents and mail in multiple locations; confirms patient visits and updates Study Coordinator; preparing patient charts; daily inventory and weekly ordering of all supplies needed for office and machinery; copying and distributing advertisements to clinic areas and elevators; calling help desk for various issues; calling maintenance for building issues; greeting visitors, scheduling patient visits through the EPIC system with multiple departments as directed by the Study Coordinator; keeping all scheduling on a public calendar; assisting with miscellaneous tasks as needed by Study Coordinators, designating tasks for students, and following up to completion. Performs other duties as assigned.  
  
Equal Opportunity Employer: ATC Healthcare Services is an Equal Opportunity Employer. All applicants will be considered for employment without regards to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status or any other category protected by Federal, State or local law. M/F/D/V EOE