Office Manager

ATC Healthcare is seeking a highly organized, proactive, and detail-oriented Office Manager to support daily operations at a busy Urgent Care center in West Philadelphia. This role is ideal for a professional who thrives in a fast-paced healthcare environment and enjoys being the backbone of office and administrative operations.

As the Office Manager, you will play a critical role in ensuring smooth day-to-day workflow, supporting leadership, maintaining administrative and personnel records, and coordinating office operations to keep the clinic running efficiently.

Key Responsibilities

• Oversee and support daily administrative and office operations

• Serve as administrative and executive support to leadership

• Coordinate schedules, meetings, and internal communications

• Maintain organized office systems, records, and documentation (physical and electronic)

• Track and manage office expenses, vendor invoices, subscriptions, and supplies

• Support on-boarding and personnel documentation, including compliance and credentialing

• Assist with staff scheduling for meetings, trainings, and updates

• Coordinate communication between leadership, staff, and external vendors

• Support compliance efforts in collaboration with leadership and risk management

• Ensure confidentiality of sensitive employee and organizational information

• Maintain a professional, organized, and efficient office environment

Qualifications

• Prior experience in office management, healthcare administration, or executive administrative support preferred

• Strong organizational, multitasking, and time-management skills

• Experience handling expenses, invoices, and administrative budgets is a plus

• Excellent written and verbal communication skills

• Proficient with Microsoft 365 and office productivity tools

• Ability to work independently while supporting a collaborative team

• High level of professionalism, discretion, and reliability

Why Join ATC Healthcare?

• Work with a respected healthcare staffing and management organization

• Be part of a mission-driven environment focused on quality patient care

• Opportunity to make a meaningful impact in a growing urgent care setting

• Supportive leadership and team-oriented culture