Healthcare Staffing Onboarding Specialist

Role Overview

As a Recruiting Coordinator at ATC Healthcare Services – Las Vegas, you'll support healthcare staffing by coordinating sourcing, onboarding, and placement of clinical and allied professionals. You'll ensure compliance with Nevada and federal regulations while delivering smooth, high-quality candidate experiences.

Key Responsibilities

• Candidate Sourcing & Screening

  • Source, attract, and screen healthcare candidates (RNs, LPNs/LVNs, CNAs, allied staff) via job boards, referrals, and ATS.
  • Conduct phone screens, credential reviews, and interviews to assess fit and compliance. 

• Interview Coordination & Process Management

  • Schedule interviews, coordinate with hiring managers, and manage candidate communications throughout the process.

• Onboarding & Compliance Management

  • Guide candidates through onboarding steps: documentation (I9, licenses, certifications), background/drug screening, orientation, and training.
  • Ensure I9 verification within Nevada’s 3day requirement, especially for rapid onboarding of travel/perdiem staff.
  • Collaborate with compliance and payroll teams to ensure all Nevada licensing (Board of Nursing, Board of Medical Examiners), facility licensure (NRS 449/NAC 449), and CMS/Medicare/Medicaid credentialing are current.

• Credentialing & Licensing Oversight

  • Verify clinical credentials, license status, board certifications, and continuing education records.
  • Maintain accurate ECMs and flag expiration dates for timely renewals.

• Internal & External Stakeholder Coordination

  • Communicate proactively with hiring managers, compliance teams, and facility clients to coordinate schedules, fulfill staffing needs, and provide updates.
  • Provide detailed placement confirmations and offer letters, ensuring alignment between candidate expectations and facility requirements.

• Candidate Experience & Reporting

  • Provide a positive candidate journey—welcoming communications, timely follow-ups, orientation scheduling.
  • Track recruiting metrics and generate reports on conversion rates, timetofill, and compliance status.
• Regulatory Compliance & Quality Assurance
  • • Stay current on Nevada Revised Statutes (NRS 449 and NAC 449), Board of Nursing (NRS 632), Medical Board (NRS 630), and CMS guidelines.
    • Assist with internal audits and ensure adherence to policies, including daily Nevada labor notices, retention rules, and federal/state posting requirements.

Qualifications & Skills

• Experience

  • 1–3 years in healthcare staffing/recruiting, preferably as a coordinator.
  • Familiarity with medical licensing, credentialing, onboarding, and Nevada regulatory landscape.

• Technical Proficiency

  • Proficient with ATS/CRM tools, MS Office, and onboarding systems.
  • Skilled in managing I9 documentation within Nevada’s compressed timelines.

• Core Skills

  • Excellent communication, organizational awareness, attention to detail, and time-management skills.
  • Ability to juggle high-volume recruitment cycles while maintaining compliance and candidate satisfaction.

• Education & Certification

  • Bachelor’s degree preferred or equivalent relevant experience.
  • Additional certification (e.g., SHRMCP, PHR) is a plus.