Accounting Manager

Arlo Hotels an independent lifestyle hotel is now actively seeking a dynamic Accounting Manager.  Are you someone who is passionate about people, driven by purpose, and clever in your approach? If so keep on reading!! Here at Arlo we strive to create a sense of awe that leaves those we touch wanting more”….. 

Under the guidance and supervision of the DOF/ADOF, this individual is responsible for handling guest and client inquiries, Payroll, Accounts Receivable, General Cashiering, Accounts Payable and any other duties as assigned.

SPECIFIC DUTIES: 

Daily Income Audit:

• Conduct a comprehensive review of the night audit package to ensure the satisfactory completion of daily revenue reconciliations.
• - Perform an audit and verify the accuracy of the postings in the PMS trial balance, ensuring that all transactions are recorded properly.
•  Examine adjustment reports to confirm that all adjustments adhere to established procedures, thereby maintaining compliance and operational integrity.

General Cashiering:

• Receive and disburse cash for hotel transactions, including front desk payments.
• Manage the petty cash fund and ensure proper documentation for each expense.
• Perform daily cash reconciliation, comparing cash on hand to the records.
• Conduct audits of cashier banks to verify accuracy and report major discrepancies to department heads and ADOF.
• Maintain accurate records of all cash transactions, including receipts, disbursements, and reconciliation reports.

Chargebacks:

•  Respond promptly to the chargeback notification with all the required documentation and information.
• Collect all relevant documentation related to the disputed transaction, including the chargeback notification, guest's reservation details, check-in and check-out dates, authorization report, confirmation email and any additional charges incurred during the stay, i.e., signed F&B receipts.

Accounts Payable:

• Receive, review, and process vendor invoices, assigning the appropriate general ledger codes and expense categories.
• Resolve discrepancies between invoices, purchase orders, and receiving reports through communication with vendors and relevant parties.
• Monitor the accounts payable aging report to manage outstanding invoices and payment priorities.
• Prepare and process payments, including checks, electronic funds transfers (EFTs), and Birchstreet payments.
• Maintain accurate vendor records, including contact information, payment terms, and tax identification numbers.

Accounts Receivable:

• Generate and send invoices to the partners (OTS, Sun Hotels, Airbnb etc.) that have DB accounts with the hotel per schedule.
• Match AR payments received with the corresponding guest folios or invoices, ensuring that all payments are correctly applied. Over/underpay must be investigated and communicated with DOF/ADOF.
• Review the Aging weekly basis, identify overdue balances and take appropriate actions for collections.

Other Related Items

• Conduct a comprehensive review of all ledger details, including the guest ledger, city ledger, and deposit ledgers, to verify proper payment processing and revenue recording
• Maintain organized files for all contracts, insurance policies, tax reports, expenses, payroll, and other relevant documentation
• Approve all commissions for travel agents and authorize payments following thorough verification
• Facilitate the transfer of funds between bank accounts and establish wire transfers to suppliers as necessary.
•  Ensure the timely and accurate recording of all financial transactions within the accounting system.
• Ensure timely and accurate recording of all financial transactions in the accounting system
• Assist with month-end and year-end closing activities, including accruals, balance sheet reconciliations, and financial reporting.
• Perform additional tasks as assigned by the DOF/ADOF/GM.

Preferred Experience and Skills:

• Strong knowledge of hospitality-specific accounting practices, including night audit reports, guest ledger management, and GL account handling.
• Exceptional attention to detail, organizational skills, and ability to meet deadlines in a fast-paced environment.
• Strong communication and problem-solving abilities.

REQUIREMENTS:

• University/ College Degree in a related discipline is an asset
• Previous experience in the Hospitality industry or another accounting role is an asset
• Knowledge of Opera (PMS), Micros (POS), Microsoft Office & Oracle Fusion is an asset
• Excellent communication and organizational skills
• Strong interpersonal and problem solving abilities.

SALARY:

$85,000 Annually