Director of Finance

SUMMARY DESCRIPTION:

Arlo Hotels, an independent lifestyle hotel, is now actively seeking a dynamic Director of Finance.  Are you passionate about people, driven by purpose, and clever in your approach? If so, keep on reading!! Here at Arlo, we strive to create a sense of awe that leaves those we touch wanting more”….. 

Provides leadership, direction, support, training, development, and supervision to the Finance Department and is responsible for its day-to-day smooth operation. Responsible for accounting and financial requirements of the hotel and will provide financial support, analysis, and advice to the GM and the hotel team to take the business forward. The individual will ensure that procedures in other areas of the hotel comply with Arlo Hotels' Financial Policies & Procedures. The individual will work closely and liaise with all other departments, particularly those involved in revenue generation and cash handling.

RESPONSIBILITIES AND AUTHORITIES:

• Provide leadership and support the team in achieving departmental goals and Objectives
• Responsible for the Balance Sheet and ensuring it is in line with the company’s policy

• Work with all employees professionally and courteously.
• Supervises the daily activities of all accounting team members and ensures team

      member evaluations are prepared for all direct reports bi-quarterly.

• Ensure the work environment is safe, clean, and organized.
• Build strong relations with other hotel departments and team members

• Monitors time and attendance records of all accounting team members.

• Ensures timely dispatch of all reports as indicated on the Reports Schedule.

• Supervises the archiving of accounting records. Co-ordinates the disposition of records listing.
• Ensures that records are moved to the warehouse when appropriate.

• Maintains accurate accounting records and assists in producing financial reports for the hotel.
• Ensures that the balance sheet is an accurate reflection of the hotel’s assets and liabilities.
• Assist in developing best practices for financial accounting and control procedures.
• Oversees the preparation of the Annual Plan, various Financial Reports, and Analysis as requested by the home office or ownership. monthly and quarterly forecasts.
• Manages cash flow and maintains the hotel bank accounts.
• Ensures proper use and maintenance of financial IT systems, including adequate
• Analyzing daily revenues and auditing revenue adjustments.
• Ensures timely dispatch of all reports.

• Ensure that all guest issues/complaints receive prompt attention and follow-up.
• Ensure effective communication between the hotel and the client regarding billing and collection.

• Ensure that operating costs are properly managed by department heads and in line with forecast and projected revenue to protect GOP.
• Evaluate monthly production reports and monitor results in relation to goals.
• Complete Profit and Loss reviews with all Department Heads
• Maintain a framework of internal controls, which will adequately protect the assets, liabilities, revenue & costs and record in a monthly checklist.
• Ensure a regular cycle of forecasting takes place and relevant reports are circulated.
• Utilize key performance indicators and benchmarking to assist in the performance of the hotel and how it can be improved.
• Facilitate regularly scheduled Credit Meeting with management
• Ensure the collection of payments due to the hotel.

SPECIFIC DUTIES:

Accounting Functions

• Organize and prepare the Annual Operating and Capital Budget
• Adheres to deadlines and reporting requirements from the various stakeholders:  Owners, Home Office, and Department Heads
• Reviews, approves, and signs the following on a timely basis, ensuring that the correct supporting documentation is attached and immediate remedial action is taken where appropriate:
• Petty Cash vouchers
• Gift Certificate Vouchers
• Accounts Payable reports
• Checks the numerical sequence control register
• Prepares the month-end Journal Entries
• Co-ordinates internal and external audits. Follows up on any issues that are raised, ensuring that proper explanations are given when required.
• Monitors and follows up on Returned Checks promptly and reconciles accordingly

Internal Audit Requirements

• Journal Entries have all supporting documentation attached to explain the figures thereon or are referenced to where the supporting documentation can be found.
• Reviews the latest month-end, Trial Balance, and investigates any material items not covered elsewhere in the Audit Programs, vouching to support documentation. Also, check that all clearance accounts are being “zeroed out” monthly and that no unusual entries appear.
• Once per month, review all outstanding purchase orders/requests to ensure their validity. Cancels items that are no longer required.
• Quarterly audits on all Inventory items
• From time to time, conducts “audits” of accounting team members to ensure that jobs are being performed in accordance with company policy. Submits a report to the Director of Finance, which will be used during the team member’s evaluation process.

  REQUIREMENTS:

Education/Experience: Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• • • University Bachelor’s Degree/Diploma
    • 5-8 Years in a Controller / Director of Finance Position

• Previous experience in the Hospitality industry or another accounting role is an asset
• Knowledge of Opera (PMS), Micros (POS), Microsoft Excel, ADP, and Oracle Fusion is an asset
• Excellent communication and organizational skills
• Strong interpersonal and problem-solving abilities.

Equal Employment Opportunity Statement
Arlo Hotels is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. Employment decisions are based on merit, qualifications, and business needs, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.