Payroll Specialist

Payroll Specialist

American Hospitality Management, Inc. (AHM.) is looking to add a Payroll Specialist to our team!  AHM is an award-winning hotel management company with locations in Cheboygan and Zeeland, MI.  AHM manages hotels across the United States.  The right candidate must possess a high standard of customer service, a strong work ethic, and attention to detail.  They will be thorough and organized; and behave in a friendly and courteous demeanor to all fellow team members and corporate staff.  Responsibilities include processing payroll for our 20+ hotels across the United States by utilizing ADP processing software.  The ideal individual will be self-motivated and detail/deadline oriented. Must be able to multi-task, and problem-solve in a team environment.  Experience with the Microsoft Office suite, including Excel, is a must.   Experience in the hotel and/or restaurant industry is a plus.  This is a full-time, non-exempt (hourly) position with starting compensation based on qualifications.  AHM is an Equal Opportunity Employer. This position reports to the Human Resources Manager and will be located in Zeeland Michigan. 

Summary: 

Member of the Payroll team that ensures accurate processing and recording of multi-property payrolls, provides timely and accurate financial information and participates in weekly data entry processing related to payroll.  Accurately issues pay to employees in accordance with established practices and guidelines in compliance with State and Federal laws.

Essential Duties & Responsibilities:

• Enters, maintains payroll records in the payroll system; information may include employee’s hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.  Processes required documents through payroll to ensure accurate record keeping and proper deductions.
• Prepares bi-weekly payroll, collect property timecards, total, verifies hours worked and vacation.  Deducts appropriate amounts for employees (i.e.  taxes and garnishments).
• Assists Property General Managers in establishing personnel files.
• Resolves employee concerns related to payroll issues, refers difficult or very complex complaints to Human Resources Manager.
• Coordinates the issuance, or reissuance, of physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Provides administrative support functions as needed (i.e.  correspondence generation, record keeping and file maintenance). 
• Ensures procedures and policies are administered in accordance with federal and state regulations.
• Acts as a resource for payroll contacts to ensure their understanding and compliance with payroll policies and regulations.  Keeps management advised of potential problem areas and recommends/implements solutions as appropriate.
• Maintain and comply with Unemployment Agencies reporting of wages and tracking of earnings.
• Maintains personnel files in compliance with applicable AHM/legal requirements.
• Keeps employee records up-to-date by processing employee status changes in a timely fashion.
• Processes personnel action forms and ensures required approval by management.
• Updates job knowledge by participating in educational opportunities.
• Perform miscellaneous duties as assigned.

Education Requirements: 

High school diploma or equivalent with some college or technical school course work and minimum of 2 to 5 years’ experience in payroll processing or any equivalent combination of education and experience that provides the required knowledge, skills, and, abilities.  Knowledge of financial and accounting software applications. Knowledge of federal and state payroll compliance regulations. 

Competencies/Required Skills/Abilities:

• General knowledge of the payroll function including preparation, balancing, internal controls, and payroll taxes.
• Excellent communication, organizational, and time management skills, attention to detail, thoroughness, and deadline-driven.
• Proficient with payroll processing software.
• Knowledge of Microsoft Office, including Excel and Word.
• Strong analytical and problem-solving skills.
• Ability to multi-task.
• Ability to work either independently or collaboratively as needed.
• Conduct yourself in a manner with a high level of confidentially, good judgment, and privacy.
• Ethical conduct.
• Demonstrates initiative.
• Customer service skills.

Work Environment: 

Conditions are normal for a high-pressure office environment.  Safe working environment.

We are proud to offer the following benefits:

• 401(k) Program (Employer Matching Contribution)
• Employer-paid Long-Term Disability
• Employer-paid Life Insurance
• PTO / Paid Holidays / Bereavement Pay 
• Hotel discounts