Home Health Care - Payroll and Billing Specialist (Finance Specialist)

Since 1996, Always Best Care has helped thousands of families with non-medical in-home care and assisted living referral services. 

Our passion for helping people maintain a safe, independent and dignified lifestyle represents the strong foundation of Always Best Care. Every client receives extraordinary care in an inspiring environment with caring and compassionate people. We also are a company that puts our employees first and honor their passion, work and dedication.

Our vision is to work as a united TEAM providing the best senior care in the world and the most loving and consistent care anywhere.

Position Title: Payroll / Billing Specialist

Reports To: Operations Manager and Owner

General Description:

The Accounts/Billing Specialist prepares and maintains the financial records of the Agency and performs related financial bookkeeping tasks. He/she prepares and maintains client insurance records, files insurance claims and manages accounts receivables.

Major Responsibilities:

1. Maintains financial records

2. Prepare and file insurance related materials

3. Perform financial tasks

4. Cross–functional office team member

5. Complete Payroll and all activities associated with this area (set up payroll, direct deposit, Affordable Care Act (ACA), etc.

6. Complete all Client Billing, Reconciliation, and collection responsiblities

Job Functions

• Audit and reconcile wide range of personnel actions and payroll documents for  more than 200 employees

• Process employee data (new hires, changes, additional earnings) from the HR system of record to the payroll system

• Process employee Time and Attendance data from ClearCare system to payroll and reconcile variances utilizing tools in the clearcare and payroll systems

• Cross train team members in your specific area of expertise

• Develop in depth understanding of Payroll Database to be able to create Ad-Hoc reports on demand

• Process employee verification of employment (VOE) requests

• Prepare biweekly payroll register and payroll summary reports

• Represent the Payroll Department at on board meetings for QAPI

• Approve and release time in the clearcare system

• Process accurately employee pay

• Transmit biweekly payroll to Heartland

• Audit biweekly payroll and prepare the payroll journal

• Assist employees in registering for or resetting access to online paystubs

• Provide customer service to employees in the area of pay, benefits and taxes as they relate to their pay, where to send completed forms, who to contact for benefit questions and how to obtain IRS instructions on withholding issues

• Provide customer service to clients in the area of billing, taxes as they relate to their receivables.

• Compile new client package

• Coordinate and process Workers Comp

• Report's findings to management for disciplinary action as necessary and participates in disciplinary meeting.

• Complete all Billing functions to all clients w/ complete resolution and excellent customer service

Desired Experience and Qualifications:

1. An associate degree from a college or university with a major in accounting or

comparable training and/or experience

2. Two years of office and financial experience

3. Knowledge of bookkeeping principles, methods, and practices

4. Ability to prepare clear and concise reports

5. Knowledge of the administration of a not-for-profit

6. Ability to use standard office equipment

7. Ability to maintain confidentiality

8. Ability to deal professionally and effectively with the public

9. Demonstration of skills in MS Office (Word, Excel, PowerPoint, Access, Outlook)

10.Proficiency with accounting and billing software (i.e., Quick Books, Clear Care Home Care System)

11.Ability to manage a wide variety of activities and functions simultaneously

12.Dependable

13.Requires reliable transportation

14.Must be able to lift 30 lbs.

15.Ability to work with faith communities

16. Quickbooks knowledge a plus

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

EOE